Pricing that scales with your organisation.
CapCore is licensed by workforce size, making it easy to start small and expand as your organisation grows. No hidden modules. No unexpected costs. Just clear pricing for workforce capability. Yearly billing saves 5%. All prices exclude VAT (20%).
See your total in real time.
No hidden bands. No surprise jumps.
| Users | Monthly | Per user | Expenses add-on | Workforce Availability add-on | |
|---|---|---|---|---|---|
| 1–10 users | £140 | £14.00 | £3.00 / user | £3.00 / user | |
| 11–25 users | £220 | £8.00 | £3.00 / user | £3.00 / user | |
| 31–50 users | £349 | £6.98 | £3.00 / user | £3.00 / user | |
| 51–100 users | £669 | £6.69 | £2.00 / user | £2.00 / user | |
| 101–250 users | £999 | £4.00 | £2.00 / user | £2.00 / user | |
| 251–500 users | £1,499 | £2.90 | £2.00 / user | £2.00 / user | |
| 500+ users | Custom | Enterprise | — | — |
All prices in GBP, ex-VAT. Capability Suite is included in every tier. Expenses and Workforce Availability are optional per-user/month add-ons. Yearly billing applies 5% discount.
The platform, end-to-end.
One platform, modular add-ons.
Capability Suite
Operational readiness for SMEs — evidence, drill into gaps, and prove competence.
- Competency Library editor — multi-grade ladders, sub-elements, descriptors
- Operational Readiness drill-down — gauge + per-role gap heatmap
- Skills Gap dashboard — workforce-wide coverage view
- Operational Skills & Experience entries with evidence + sign-off
- Endorsement audit trail with PDF export
- Behaviour framework integration (ties D / E grades to growth areas)
- ALARP / risk-aware reporting controls
Expenses
HMRC-compliant employee expense management — receipt scan to reimbursement.
- Receipt capture (mobile + email-in) with OCR extraction
- HMRC-compliant category mapping (subsistence, mileage, hospitality…)
- VAT capture per line with editable rates
- Manager approval workflow with delegation & SLA reminders
- Policy rules engine — auto-flag out-of-policy items
- CSV / accountant export + Xero-ready format
- Audit trail tied to employee + approver
- Mileage calculator with HMRC default rates
Workforce Availability & Capability Planning
Operational planning and workforce visibility — leave, cover and real-time capability coverage.
- Annual leave, sickness, TOIL & company holidays with approval workflow
- Team & organisation availability calendars
- Named cover arrangements + point-of-contact assignment
- Capability impact analysis — see qualifications affected by absence
- Clash detection & critical-role conflict warnings
- Capability Availability Score (people · qualified · capability)
- Wellness monitoring + return-to-work workflows
How is CapCore priced?
CapCore is licensed based on the number of active workforce users within your organisation.
Can we add modules later?
Yes. Additional features and modules can be enabled as your requirements evolve.
Is there a contract?
Yes. Organisations subscribe under a formal agreement covering service access, data protection, security, support and commercial terms. Annual subscriptions are standard.
Get a tailored quote in 24 hours.
Tell us your headcount and we will send a working quote — no commitment.
